Reports to: President/CEO
Status: Full-Time Hourly (Non Exempt)
Job Purpose:
Ronald McDonald House Charites® of Eastern Wisconsin, Inc. (RMHC) is a premiere Wisconsin nonprofit established to keep families together and promote the health and well-being of children. RMHC is committed to the core values of communication, creating connections, community, and compassionate care for those we serve, those we work with, and those we inspire. Each member of our team demonstrates these core values and is focused on our mission and the families we serve.
RMHC’s Executive Assistant is a critical role and provides administrative support to the President/CEO, Board of Directors, Committees and House Directors. This role requires strong written and verbal skills, Microsoft Office Suite proficiency and passion for RMHC’s mission.
Job Responsibilities:
President/CEO and Compliance:
Support President/CEO with administrative needs, including in-person and virtual meeting scheduling, and other tasks as directed
Prepare reports, letters, and other documents, including both paper and electronic file management
Understand RMHC Global’s RADAR intranet and update Chapter documentation, including responsibility for annual Chapter RADAR reporting
Update Microsoft Office Outlook distribution lists, Send Word Now members and other electronic maintenance needs
Support with job postings and employee recruitment, hiring and onboarding
Board of Directors and Committees:
Support Board of Directors and Board Committee activities, including preparation of board documents, onboarding materials, meeting scheduling
Work closely with President/CEO and Board Chair to gather all Board Meeting materials for pre-read, set-up/clean-up and follow-up meeting tasks, including preparation of Board minutes
Maintain Board of Directors and Board Committee attendance documentation and Board governance materials
House Director and other administrative tasks:
Support House Director administrative needs, including preparation of meeting agendas, materials and paper/electronic file documentation and organization
Coordinate staff meeting set-up, refreshments, and clean-up
Maintain internal personnel-related lists, development/learning report, and other documents, as needed
Ensure operation of equipment (printer, postage machine, projector, etc.) by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and troubleshooting errors
Collaboratively work with Operations and Development Teams to ensure Operations Manual, Crisis Management Plan, Employee Handbook, Send Word Now, and all other key internal RMHC documents, including electronic file maintenance, are periodically updated
Support RMHC staff engagement programs, including Core Value Call-Out Program and staff birthday cards/gifts
Collaborate with Team to plan and support RMHC staff retreat and holiday party
Manage office supply needs, including ordering supplies, maintaining office supply inventory, front office volunteer supplies, and keeping an organized Office Supply Room
Update phone templates, as needed
Other tasks as directed
Qualifications:
The background and experience of candidates should demonstrate:
Passion for the mission of RMHC
Excellent interpersonal, written, and verbal communication skills
Strong time management skills and ability to multi-task and prioritize work
Ability to communicate professionally with a diverse audience of staff, Board of Directors, and other friends of RMHC
Proficient computer skills, including Microsoft Office Suite (with an emphasis in Word and Outlook) and Survey Monkey
Strong organizational skills with attention to detail
Able to manage sensitive information in a confidential manner
Display, embrace, and demonstrate a “can do” attitude with the ability to work collaboratively with others
RMHC offers a robust benefits plan and compensation is based on a range of $18 -$21 per hour, depending on skills and experience. Any interested candidate should send a cover letter and resume to Melissa Marney at mmarney@rmhc-easternwi.org by June 11th, 2021.
